In the previous article, several tips for provided for running efficient and successful meetings in the workplace, whether in-person or online. This article continues the conversation by providing more tips for managers to lead effective meetings with their teams.
Consider Different Learning Styles
The success of a team depends on the individuals’ talents, learning styles, and strengths. When developing a team meeting, it’s important to consider the various learning styles of the participants. This can help create an environment that’s inclusive of everyone. Besides being able to talk about the topic, provide various visual and interactive features during the meeting.
Don’t Invite Unnecessary Attendees
One of the most effective ways to improve the efficiency of meetings is by limiting the number of people who attend the meeting. This will allow you to make sure that the discussion is focused on the most important issues. It can also help employees spend more time on their essential work.
Keep It Brief
One of the most effective ways to improve the efficiency of meetings is by having a work huddle, which is typically a short period of time that can be used before or after a game or practice. This can be around 15 minutes. You can also reduce the meeting time by around 5-10% by setting an arbitrary length of time that everyone should attend.
Let People Process
During a meeting, it can be challenging to answer important questions off the bat. Instead of expecting quick answers, allow the attendees to take a couple of minutes to think about how they would answer the question. This will let you get more thought-out answers and reduce the pressure to come up with a response immediately.
Table Less Urgent Topics
In order to keep track of the items that come up during a meeting, create a parking lot for those that should be discussed offline. This will allow you to keep track of the meeting’s agenda and ensure that everyone is respectful of the other participants’ time. You can also send these items out via email as action items following the meeting.